Jul 20, 2014

How to collaborate on Google Docs?

I’m working on a paper with a couple of people in other states. In the “old days” we used to email documents back and forth, but luckily we are past the need to do that. Since it is a mix of Windows and Mac users and we can all use Google Docs, I thought that might be the way to go, but I’ve never used Docs for group mark-ups and editing. How do you collaborate on Google Docs?

Chat and real-time collaboration

"You can edit a file at the same time as other people with edit access in Google Docs, Sheets, Slides, Forms, and Drawings. When someone makes an edit, their change will automatically appear on your screen if you’re viewing the file, with their name next to their cursor so that you can see who is typing.

The ability to see edits made by others in real time is only available when you and the others working on the file have an Internet connection. Learn more about working on files offline.

If you are working on an Office file and want a document you can work on with others, you can save a version of the file to Google Docs, Sheets, or Slides and share that version with others."

You basically just have to share the document on which you want to collaborate. Open the document that you want to share and click on the blue rectangle on the top right of the screen. You can enter the email addresses or names of people that are in your Google “circles” that you want to share with. The editor, aka you, has control over what they can do. There are some videos on YouTube if you want to spend about 5 minutes watching them. Really, that’s overkill, it’s easy to do, but since you have a group with presumably different levels of familiarity with Docs, perhaps it would be a good idea if everyone watched the training video. 


Here is a good, concise youtube video on collaborating with Drive: http://youtu.be/Dsoa9skxVuk 

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